Education · language school · driving school · tutoring · kids’ clubs · speech therapy · music · beauty academy
A course: seats, prepayment and the model day.
A course sells out in places, not hours. Students pay before it starts, the model day needs real clients in the chairs, and the kit has to be in the student’s hands on day one.
- Per lesson
- Every lesson in the diary, marked in the register
- Per teacher
- Own timetable and own rate
- Quotes
- A quote for the course, converted to an invoice once accepted
- 6
- Languages in the interface
What a beauty academy switches on first
Timetable
Per teacher, per room, per group, published ahead.
Course billing
A quote for the course, an invoice when accepted, and a payment link on it.
The register
Present, no-show or excused at each lesson, on the phone or at the desk; a membership counts down as children come.
Student records
Level in a custom field, notes, and who pays the bill.
Payments
Card online, cash recorded at the desk, and overdue invoices chased automatically.
The booking page
What your client sees
Screenshots of a sample salon’s page. Yours shows your services, prices and photos.
Six things that only matter in a beauty academy
Course days with places
Each course day as a group session with its places, shown live on the booking page and closed when full, with a waitlist for the next intake.
The course fee invoiced
The fee or its prepayment invoiced to each student with a payment link, and the balance invoiced before the last day.
Model days as bookings
Practice clients booked one-to-one with each student on the model day, from the same booking link your salon clients use.
Kits from the shop
Starter kits and tools sold in your online shop with stock reserved at the order, or added to a booked visit at checkout.
Past students, next course
A campaign to everyone who took a course, by segment, with a stop link, when the advanced course opens.
Group lessons with a capacity
A group of eight is a class with eight spots, shown live on the booking page.
Overdue invoices chase themselves
A reminder goes out on its own, and the payment link closes the invoice when it is paid.
Children under the parent
Each child a record under the parent: their own places, seats and membership, and the parent on every invoice.
Your first week on Setvos
Put in the course days
Each day of the course as a group session with its places and its trainer.
Invoice the students
The prepayment invoice to each student who takes a place, paid by link.
Open the model day
A one-to-one service for practice clients in each student’s diary for the day.
Put the kits in the shop
Each kit as a product with its stock, sold in your online shop.
A 5-person school pays €50/mo
5 employees on Standard, 12-month term: €68/mo list, €694 on day 7, and 14 months of service (12 paid + 2 bonus) — €50 effective per month. Prices exclude tax. VAT or sales tax is added at checkout where it is due; an EU business with a valid VAT number pays no VAT and accounts for it under the reverse charge.
Beauty and barber academy: questions
Is a five-day course one enrolment?
Not for five days in a row: each day is booked as its own session, and the fee is invoiced once. A course that meets on the same weekday each week can be one enrolment, from its first day to its last.
Can students pay for their place online?
Yes: a class can ask a deposit or the full fee at booking, paid on your own gateway, and anything left goes on an invoice with its payment link.
Can I issue a certificate of completion?
Not from Setvos. Keep your own certificate template and attach the issued file to the student’s card.
Education questions
What happens if a student misses a lesson?
Mark them excused in the register and nothing is used, or no-show, which uses the lesson as a held seat does. “Give a make-up” adds a lesson back to the membership, and the history stays on the child’s record.
Can a parent pay for two children?
Yes: each child is a record under the parent, with their own places and membership, and the parent pays — a membership per child, or a monthly invoice per place.
Can teachers see only their own timetable?
Record scope is per role, so a teacher sees their own lessons and a coordinator sees the school.
Read next
Blog
A course: seats, prepayment and the model day
A beauty or barber academy sells places, takes money before day one, needs real clients for the model day and hands out a kit. Here is how the four fit together.
Guide
Create and send an invoice
Make a draft invoice from your products or typed lines, check it, and email it to the customer as a PDF.
Guide
Sell products in your online shop
Put chosen products in the shop on your public booking page, and see what happens when someone buys.
Features for Education
Move your bookings off paper, WhatsApp and three spreadsheets.
Bring your clients, services and past visits in from a spreadsheet or your old system’s export, with a preview before anything is written — and help in chat, in six languages, whenever you want it. Most studios are live the same day.