Education · language school · driving school · tutoring · kids’ clubs · speech therapy · music · beauty academy
One-to-one, recurring, and paid in blocks.
The same hour every week with the same tutor, paid ten at a time, with a parent on the invoice.
- Per lesson
- Every lesson in the diary, marked in the register
- Per teacher
- Own timetable and own rate
- Quotes
- A quote for the course, converted to an invoice once accepted
- 6
- Languages in the interface
What tutoring switches on first
Timetable
Per teacher, per room, per group, published ahead.
Course billing
A quote for the course, an invoice when accepted, and a payment link on it.
The register
Present, no-show or excused at each lesson, on the phone or at the desk; a membership counts down as children come.
Student records
Level in a custom field, notes, and who pays the bill.
Payments
Card online, cash recorded at the desk, and overdue invoices chased automatically.
The booking page
What your client sees
Screenshots of a sample salon’s page. Yours shows your services, prices and photos.
Six things that only matter in tutoring
The same hour each week
Booked ahead from the student’s card, each session a real appointment with its own reminder.
Blocks of hours
A quote for ten lessons, invoiced once to the parent, with the lessons booked ahead.
Online and in person
A service per mode, so online and in-person lessons are booked and priced apart.
Weekly lessons as one series from the desk
Set the rule once at the desk — weekly, fortnightly or monthly — and every visit lands in the diary as its own booking; a clash is reported, never forced.
Blocks counted down, balance visible
Ten lessons sold as a pack: each session comes off it at the desk, and the parent sees what is left on their own page at setvos.com.
Each child under the parent
Each child a record under the parent who pays, with their own lessons, pack and signed forms.
Forms signed by the parent
A form a lesson needs, signed on the child’s behalf by a parent or guardian with a typed name; the child’s booking waits for it.
Group lessons with a capacity
A group of eight is a class with eight spots, shown live on the booking page.
Overdue invoices chase themselves
A reminder goes out on its own, and the payment link closes the invoice when it is paid.
Children under the parent
Each child a record under the parent: their own places, seats and membership, and the parent on every invoice.
A 5-person school pays €50/mo
5 employees on Standard, 12-month term: €68/mo list, €694 on day 7, and 14 months of service (12 paid + 2 bonus) — €50 effective per month. Prices exclude tax. VAT or sales tax is added at checkout where it is due; an EU business with a valid VAT number pays no VAT and accounts for it under the reverse charge.
Education questions
What happens if a student misses a lesson?
Mark them excused in the register and nothing is used, or no-show, which uses the lesson as a held seat does. “Give a make-up” adds a lesson back to the membership, and the history stays on the child’s record.
Can a parent pay for two children?
Yes: each child is a record under the parent, with their own places and membership, and the parent pays — a membership per child, or a monthly invoice per place.
Can teachers see only their own timetable?
Record scope is per role, so a teacher sees their own lessons and a coordinator sees the school.
Read next
Blog
Two children, one parent: who comes and who pays
A family with two children in two groups is one person to bill and two to teach. Here is how to keep them apart where they must be, and together where it saves the parent a question.
Guide
Keep a client’s children, pets and vehicles
Give each child, pet or car its own record under the client who books for it, so every visit, seat, membership and signature says which one it was for.
Guide
Ask clients to agree to a consent form
Write the forms clients agree to before a service, such as a patch test or a health questionnaire, attach them to services, and record a form signed at the desk.
Features for Education
Move your bookings off paper, WhatsApp and three spreadsheets.
Bring your clients, services and past visits in from a spreadsheet or your old system’s export, with a preview before anything is written — and help in chat, in six languages, whenever you want it. Most studios are live the same day.