A course: seats, prepayment and the model day
An academy course looks simple from the outside: five days, ten students, one trainer. Inside it is four different businesses — selling places, collecting fees, finding models, and handing out kits — and each one has its own way of going wrong.
The places oversell because the list lives in a chat. The fees arrive in three instalments nobody tracked. The model day has two chairs empty. And a student turns up on day one without the brushes the course depends on.
Places, not hours
Put each course day in as a group session with its places and its trainer. The booking page shows the places left, live, and closes the day when it is full; the next person joins the waitlist for the next intake. Students book their place from the same link your salon clients use.
The fee, invoiced
A seat in a group session can be paid at booking — a deposit or the full fee, on your own gateway — and the rest goes on an invoice: the balance invoiced before the last day, with its payment link. Each invoice shows paid or open, and an overdue one can send its own reminder if you switch it on.
Invoice the prepayment the day the place is taken. A place without money behind it is a place that may not come.
The model day
Practice clients are booked one-to-one with each student on the model day, from your normal booking link — with a deposit if you want them to come. Each student’s diary for that day fills like a junior stylist’s.
The kit
- Each kit a product with its stock, sold in the shop on your page with stock reserved at the order.
- Or added to a booked visit at checkout, and taken off stock there.
- A campaign to past students when the advanced course opens, with a stop link.
What it does not do yet
A five-day course is five sessions, not one enrolment, and Setvos does not issue certificates of completion; keep your own template and attach the issued file to the student’s card. The places, the money and the model day are where most courses go wrong, and those work today.