Inventory · How-to
Get warned before you run out, and reorder in one step
Set reorder points, get the low-stock notification, and turn low stock into draft purchase orders.
Set a reorder point
In Inventory › Stock, click a product, choose the warehouse, and type a “Reorder point” — the level at which it counts as low there. Press “Save”. 0 switches it off.
Watch for the notification
Four times a day Setvos checks every reorder point and notifies everyone whose role can see inventory. While that notification is unread, no second one is sent.
See what is low
The dashboard in Inventory lists low products with a “Reorder” button that takes you to purchasing.
Draft orders from low stock
On Inventory › Purchasing, press “Draft from low stock”, pick the warehouse and press “Draft from low stock” again. Setvos writes one draft order per supplier from their price lists — the preferred supplier for each product, or the cheapest when none is preferred — enough to bring each product to twice its reorder point, in whole purchase units and never below the supplier’s minimum.
Deal with what nobody sells you
Products with no supplier price are listed after “No supplier price for:”. Add them to a supplier’s price list, or order them by hand.
Check and send the drafts
Open each draft on the board, check the quantities, and press “Mark ordered” when it goes to the supplier.
Common questions
- What if I press “Draft from low stock” twice?
You get the same drafts, not double quantities: the open draft for that supplier and warehouse has its low products set to the new suggestion. Lines you added to it by hand stay, at the prices you typed.
- Does low mean on hand or available?
Available, everywhere: on hand minus what open orders hold, at or below the reorder point. The notification, the dashboard, the stock table and “Draft from low stock” all read it the same way.
- How do I reorder low stock on the phone?
Low stock on the Stock screen lists what is at or below its reorder point, and a row opens Adjust. “Reorder” opens “Draft from low stock”: choose the warehouse and see how many draft orders it would make, which supplier’s open draft each joins and which products have no supplier price, then “Create drafts”.
Read next
Order from suppliers and receive deliveries
Add suppliers and their prices, raise purchase orders, move them along the board, and receive what actually arrived.
Check stock levels and adjust them
See what each warehouse holds, what is reserved and available, correct a count, set a reorder point and read the stock ledger.
Choose which notifications you get
Switch each kind of notice on or off, for the bell and for your phone.
More in Inventory
Open in Setvos
Signed in? This article is also in the Help menu of the app.
Still stuck?
Tell us what you were trying to do — we answer in chat, in six languages. Write to us
Move your bookings off paper, WhatsApp and three spreadsheets.
Bring your clients, services and past visits in from a spreadsheet or your old system’s export, with a preview before anything is written — and help in chat, in six languages, whenever you want it. Most studios are live the same day.