Time off · How-to
Check an employee's time-off balance
See how many vacation, sick and personal days someone has left this year, and the leave they have already taken.
Open the person's record
Find them on People and open their record. The “Overview” tab shows their three balances; the “Time off” tab shows the balances and every request.
Read a balance
Each card shows the days left out of the year's total, with a bar. A half day counts as half.
Know what changes it
An approved request takes working days from the balance of the year each day falls in, and cancelling it gives them back. Changing an allowance in the policy updates this year's balances of that type: days already used stay used, and vacation keeps the days carried over from last year.
Watch vacation build up
With “Monthly PTO accrual” on in the policy, the vacation total grows on the 1st of each month by a twelfth of the yearly allowance: in September it holds nine twelfths, plus any days carried over. With it off, the whole allowance is there from the start of the year.
Carry days into the new year
If your policy carries unused vacation days over, a new year's vacation balance is the allowance plus what was left of the year before, up to your limit.
Common questions
- Why is there no balance for unpaid leave?
Unpaid leave is not an allowance. It is counted, and for someone on a fixed monthly salary it is deducted in payroll.
Read next
Set your time-off policy
Choose yearly allowances, whether requests need approval, the working week, the holiday calendar and how many days carry over.
Read and update an employee's record
Find everything about one person on their record, change their details and working week, and offboard them when they leave.
More in Time off
Open in Setvos
Signed in? This article is also in the Help menu of the app.
Still stuck?
Tell us what you were trying to do — we answer in chat, in six languages. Write to us
Move your bookings off paper, WhatsApp and three spreadsheets.
Bring your clients, services and past visits in from a spreadsheet or your old system’s export, with a preview before anything is written — and help in chat, in six languages, whenever you want it. Most studios are live the same day.