Priced by the number of players
Most escape rooms have a price list that reads like a tax table — two to four players one price, five or six another — and a booking form that knows nothing about it.
So the price is settled in messages, the deposit by bank transfer, and the room double-booked whenever two people answer the same evening.
One price for each size of team
Sell the room by the player and give it its smallest and largest team. Then add a price for each size: up to four players one price, up to six another. The team types how many are coming on your booking page and sees its price before it chooses a time, and the price it booked at is the one on the bill.
- The first price that reaches the team is its price.
- With no prices set, each player pays the price per player.
- A team larger than the room takes is refused before it chooses a time.
The room and the game master, both free
Each room is a resource the service needs, and each game master works from the month’s rota. A time is offered only when the room and someone to run it are both free, so two rooms can start at the same hour and one room never runs twice.
The team picks its size, the price follows, and the diary follows the price.
A deposit that holds the hour
With your own gateway connected, the deposit is paid when the room is booked — a set amount, a share of the price or all of it. Cancelled before your cancellation window, it goes back to the card; after it, it is kept. At the till, it comes off the bill.
Extras after the time
A photo set or a cake can be offered once the time is chosen, each at its own price and adding no time, and both are on the bill when the team leaves.
What it does not do
A booking’s size cannot be changed afterwards: a team that grows books again. And the price is the team’s, not each player’s — one booking, one bill.